Campus Living Villages (CLV) is one of Australia’s largest student accommodation providers. They manage the global portfolio of 45,000 beds across four global regions located across Australia, the United States, United Kingdom, and New Zealand.
CLV wanted to move away from their over-reliance on email and site-based servers. They also needed a way to help staff quickly search relevant and up-to-date documents in order to speed up the check-in process.
Our experienced, business-minded consultants swiftly realised all CLV needed was a corporate intranet and a centralised document management system. But, CLV’s massive database meant the project had to undergo several stages. First, our consultants organised a series of workshops with CLV’s key stakeholders to understand and identify information being created, consumed, and shared.
Total Calibration then developed an information management plan detailing how information would be organised, classified, and secured, to speed up key business processes. Then, we designed and built inter-connected “SharePoint farms”, connecting CLV’s various geographical locations through their servers. We then migrated all their databases into SharePoint and trained their staff on how to use this platform.
The centralised document management system helped staff quickly access relevant and up-to-date information
The corporate intranet allowed employees in all locations to collaborate, and access internal communications, policies, and vacancies on a single platform
The secure and efficient migration of CLV’s data into the cloud meant site-based servers could be removed, resulting in increased office-space