The benefits of a positive work culture cannot be overstated. When employees are more engaged and motivated, they’re more productive. There are countless ways to engage and motivate employees — most of which are made easier by technology.
One such tool is a human resources management system (HRMS), a powerful software platform that integrates all the tools and processes used by HR professionals. Let’s take a look at some of the elements of a positive work culture that an HRMS helps build.
Greater work transparency
An HRMS provides employees greater transparency on where they stand in the company. They are able to monitor their performance, manage their benefits, or review company policies and procedures, among others. Having an HRMS fosters an environment where employees feel they have control over their own development.
This transparency can include a more comprehensive view of employee-related data, including their roles as new hires, KPIs and benchmarks, or accounting and financial matters, such as attendance and other payroll variables. With access to this data comes a culture of confidence and responsibility for their own status as employees and professionals.
Every company needs effective, streamlined, and secure communication systems. Most HRMSs function as efficient company-wide communication and collaboration platforms. A culture of clear and direct communication among peers and seniors can benefit any organisation. For one, it accelerates tasks, making sure that work is done precisely and efficiently.
Communication is key to improved employee engagement. Questions, opinions, and decisions between management and subordinates can be exchanged freely through the platform’s built-in messaging service, social forums, and document and video exchange. Issues that arise through the platform can be seen and addressed in real time, thereby contributing to better productivity.
With streamlined and secure communication capabilities, an organisation’s HRMS can further a culture of employee engagement with regular surveys, agile performance reviews, and peer reviews to gather feedback in real time. This helps foster greater cooperation and trust by aligning departments, holding members accountable, and giving employees the opportunity to voice their opinions and ideas.
Reward and recognition
There are also many ways that HRMSs bolster employee recognition and appreciation. For example, these solutions can send out personalised emails that recognise a job well done and repost the information to internal forums. Some companies use HRMSs to broadcast notifications of employee achievements on display screens and monthly newsletters. All in all, these strategies promote a culture of positive reinforcement and healthy competition.
Work scheduling and flexibility
A cloud-based HRMS makes it easier for employees and managers to view team schedules, vacation requests, and departmental events. This promotes better time management and project forecasting.
Backed by a flexible working policy, remote working becomes easier given the ability to access information anytime, anywhere via an HRMS. Workers can be responsible and motivated to learn and work in their own productive zones. They can achieve greater efficiency and precision not only from clear communication channels with teammates and managers, but also from remote access to work-related resources.
A byproduct of work flexibility, autonomy has proven to increase productivity as employees free from micromanagement are more motivated and take ownership of their tasks. They feel less pressured but also more respected and responsible. Thanks to an HRMS, autonomous and highly engaged workers can thrive as information on tasks is readily accessible, communication is fluid, and scheduling is easily facilitated.
A well-structured onboarding program is crucial for employee retention. An HRMS contributes to this goal by eliminating tedious manual tasks. New hires can be engaged with management in strategic, long-term planning on acclimating to their new environment from day one.
Interested in employing technology to boost morale and productivity? We can customise an HRMS to your requirements. We’ll migrate your data from your old HR system and can even create a new database from scratch. What’s more, we’ll be maintaining and upgrading your system round-the-clock. Contact Total Calibration to learn more.